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RFP ARPA Administrative Services Consultant – Kirkland

REQUEST FOR PROPOSALS

Notice is hereby given that proposals will be received by the City of Kirkland, Washington, for:

ARPA Administrative Services Consultant

File with Purchasing Agent, Finance Department, 123 – 5th Ave, Kirkland WA, 98033

Proposals received later than 12:00 pm November 15, 2021 will not be considered.

A copy of this Request for Proposal (RFP) may be obtained from City’s website at
https://www.kirklandwa.gov/. Click on the Business tab at the top of the page and then click on the Request for Proposals link found under “Doing Business with the City”.

The City of Kirkland reserves the right to reject any and all proposals, and to waive irregularities and informalities in the submittal and evaluation process. This RFP does not obligate the City to pay any costs incurred by respondents in the preparation and submission of a proposal. Furthermore, the RFP does not obligate the City to accept or contract for any expressed or implied services.

A Service Provider response that indicates that any of the requested information in this RFP will only be provided if and when the Service Provider is selected as the apparently successful Service Provider is not acceptable, and, at the City’s sole discretion, may disqualify the proposal from consideration.

The City requires that no person shall, on the grounds of race, religion, color, national origin, sex, age, marital status, political affiliation, sexual orientation, or the presence of any sensory, mental, or physical disability be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity. The City further assures that every effort will be made to ensure non-discrimination in all of its programs and activities, whether those programs are federally funded or not.

In addition to nondiscrimination compliance requirements, the Service Provider(s) ultimately awarded a contract shall comply with federal, state and local laws, statutes and ordinances relative to the execution of the work. This requirement includes, but is not limited to, protection of public and employee safety and health; environmental protection; waste reduction and recycling; the protection of natural resources; permits; fees; taxes; and similar subjects.

Dated this 25th day of October, 2021

Purpose of Request

The City of Kirkland, herein referred to as “City”, is soliciting proposals from qualified organizations to help with administrative services related to the distribution of assistance and funding to City residents and businesses from one or more Program(s) that the City created to distribute federal, state and local funds to Kirkland residents and businesses in the wake of the COVID-19 pandemic. This role includes but is not limited to conducting outreach in the community to promote available Program(s); providing technical and in-language assistance to applicants seeking help from or otherwise participating in the City’s Program(s); administration functions in support of Program(s) application, administration and distribution of funds according to Program(s) design, criteria and methodology.

The City seeks expert review, technical, implementation and deployment services in this administrative role. Duties might include but are not limited to: reviewing intake forms and applications for criteria compliance; training potential Program(s) participants and beneficiaries in Program(s) details as needed; compiling necessary supporting documentation of applicants applying to Program(s); professional outreach to applicants and potential applicants; arranging for in-language translation and interpretation services as needed; compilation of complete Program(s) application packets or participation agreements; management and coordination of workflow; record keeping and participation analysis; communication and coordination with City staff. The consultant must be able to train and prepare staff to administer the Program(s); train and prepare Program(s) applicants and participants to benefit from Program(s); analyze, track, and report on the Program(s) metrics during and after the Program(s) timeframe.

The City requests firm-fixed-price proposals to provide the above services for a program period of up to two years.

Jay Gewin
Purchasing Agent
425-587-3123
City of Kirkland
[email protected]

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